Schiphol → hotel or venue
Every guest collected based on their own flight, with a name sign if you wish.
Events & conferences
One transport coordinator. Every guest in the right place.
For conferences, client days and events in Kennemerland: from arrival at Schiphol to the last ride back.
What we cover
From arrival to departure.
Hotel → event
On time from the hotels to the venue, also from several hotels at once.
Event → dinner
Evening programme, dinner or drinks elsewhere: we take guests there and back.
Back to Schiphol
Afterwards everyone back in time for their flight, planned by departure time.
How it works
From guest list to invoice.
- 01
Share the guest list
One row per guest in our template.
- 02
Transport plan
Vehicles, times and pick-up points, at a fixed price.
- 03
One coordinator
On the day, one contact for all transport.
- 04
One invoice
Afterwards, itemised per ride or per day.
Guest list
One list. We turn it into a transport plan.
Download the template, fill in one row per guest and attach it to your request. We plan vehicles, times and pick-up points — and keep it up to date when flights change.
Columns in the template
- GuestName as on the name sign
- MobileWith country code, for the ride details
- Flight numberWe track every flight
- ArrivalDate and time
- HotelWhere the guest is staying
- Pick-up pointe.g. arrivals hall, hotel or venue
- NotesLuggage, wheelchair, VIP …
Transport plan
Request a transport plan.
You receive a proposal with schedule, vehicles and a fixed price. On the day you have one transport coordinator as your contact, and afterwards one invoice.
- One transport coordinator, also on the day
- Every flight tracked, plan updated for delays
- One invoice for the whole event
Questions
Frequently asked questions.
How many guests can you transport?
That depends on how many guests need to travel at the same time. The transport plan shows which vehicles we use and how we spread arrivals, so you know in advance what is feasible.
What if guests’ flights are delayed?
We track every flight on the guest list and adjust the plan. You do not need to tell us anything; your transport coordinator keeps you posted if something changes.
Do guests receive their own ride details?
Yes. Every guest receives their ride details in advance on the mobile number from the guest list.
How far ahead should we arrange transport?
The earlier the better — especially for large groups or busy dates. Send your request as soon as the date and venue are known; the guest list can follow later.
